Commercial Secretary – Kenilworth – Cape Town – LEGY209

Synopsis

An international corporate company based in Kenilworth, Cape Town, is looking for a Commercial Secretary to report to their Legal Advisor. My client needs someone who is a tough cookie, and will not crumble under pressure. There is big opportunity for growth. You must be available immediately preferably.


Minimum Requirements

You must have the following experince:
Have a Grade 12 Certificate
Paralegal qualification
Proven record as senior commercial legal secretary / assistant
Extensive experience working in a law firm’s commercial department or corporate legal department is essential
Experience in corporate legal department would be advantageous
Advance PC literacy on all MS Office programs (including Word, Excel and Outlook)
Organisational skills
Good typing skills, at least 70 wpm
MS Office experience
Matric and Paralegal qualification


Role Description

Your duties will be, but not limited to:
Drafting of agreements
Advance formatting of internal and external agreements including automatic numbering, track-changes, comments in different formats, automatic cross-referencing
Good typing skills, at least 85 wpm
Dictaphone typing
Copy typing
Track-changes
Merge and compare of various drafts agreements
Preparing execution versions of agreements for signature
Electronic filing of documents and agreements as well as manual filing
Diary files management including following up with business units on diary files and processing feedback received from business units
Liaising with business units on an executive level
Processing of documentation
Updating of file status reports
Indexing of lever arch files
Collating and preparing reports for Exco and Board meetings
Implementing departmental processes and procedures
Query and response handling
Boardroom bookings
Travel arrangements (local and international)
Maintain office supplies inventory
General PA duties

Some of the skills required are:
Expert in automatic numbering, track-changes, comments in different formats, automatic cross-referencing, security settings on documents, ability to compare various document drafts are essential
Advanced PC literacy on all MS Word applications (including Windows, Outlook and Excel)
Familiarity with legal terminology
Excellent secretarial and administrative skills
Excellent verbal and written communication skills in the English language
Must be able to work on Executive Level
Strong document management skills
Organize, populate and maintain electronic and hard copy filing systems
Ability to work well under pressure in a fast paced environment
Demonstrate the ability to efficiently handle multiple tasks and prioritize workload accordingly
Provide a professionally-maintained office environment
Flexibility and desire to contribute when and where needed
Excellent communication, listening, organizational and interpersonal skills
Ability to work independently as well as within a team
Must exercise sound judgment and take initiative
Excellent attention to detail and high-quality work product
Demonstrates a disciplined approach to work and shows a concern for order


City: Kenilworth, Cape Town

Salary: R35000pm, negotiable

Duration: Permanent