Executive Assistant / Assistant Company Secretary – 1 year contract – LEGY216

Synopsis

A renewable energy company is looking for an Executive Assistant / Assistant Company Secretary to help out their Legal and Business Development Departments. This is a 1 year contract, with the possibility of going permanent, should you prove yourself. This company is based in Woodmead. Preferably you must be available immediately.


Minimum Requirements

You must meet and exceed the following requirements:
Minimum 5 years’ experience in Secretarial / Administration position
Significant company secretary work experience
Limited travelling required, mainly in RSA
Excellent written and verbal communication skills
Knowledge of whole Microsoft suit
Organisational skills
Capacity to prioritize tasks
Detail oriented
Ability to work autonomously
Team player
Ability to work under pressure
Non clock watcher


Role Description

You will be required to perform the following duties, but no limited to:
To assist the Legal, Business Development (BD) and Acquisitions, Investments and Financial Advisory (AIFA) departments in all secretarial aspects;
To assist the Legal Department in managing company secretarial matters
Manage the diary of the Legal, BD and AIFA teams. Provide administrative support to the teams.
Scheduling and coordination of all types of meetings (face to face, conference call, video conference etc). Ensuring that adequate preparations are made and smooth running of all meetings.
Screening of calls.
Assistance with international and local travel requirements of the Legal, BD and AIFA team.
Assist with credit card reconciliations and cash expenses of the members of the Legal, BD and AIFA teams.
Compilation of reporting for the Legal, BD and AIFA team as and when necessary (legal reporting, BD reporting, reports on legal spent etc.).
Provide assistance to visitors and project stakeholders with visa invitation letters and travel advice.
Timely distribution of correspondence as and when received.
Assisting in typing documents, compilation of data, formatting of documents, presentations, responses to tenders and completion of forms.
Assisting with preparation of resolutions of Boards and Shareholders meetings, drafting of Board Minutes, assist in the approval and filing of resolutions and Board and AGM minutes.
Keeping and updating electronic and physical company secretary data base
Keeping/updating of share certificates and share registers.
Interacting with external service providers regarding company secretarial matters where needed.
Assisting in keeping corporate documentation
Assisting in fillings of NDAs, originals etc.
Keep all filing systems (electronic and paper) up to date.
Communicating with colleagues in international offices.

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City: Woodmead, Johannesburg

Salary: Negotiable

Duration: 1 year contract, with possibility of going permanent