Legal Secretary ~ Banking and Finance LEGCA32276

Synopsis

One of Sandton's leading law firms require a hardworking dynamic individual to join their firm. The successful candidate will be someone with good attention to detail and who is willing to adapt to the style of the team.

The successful candidate will need to provide a range of secretarial and routine administration support services to a team of legal professionals (comprising at least 1-3 partners) ensuring that all legal work generated by the team is processed, administered and filed in an efficient and orderly manner on a daily basis. Operates on a dedicated full-time basis as a support member of the fee earning team.


Minimum Requirements

Qualifications
Matriculation certificate or equivalent
A relevant tertiary qualification is preferable i.e. B degree / diploma or equivalent in legal studies or legal secretarial studies, and/ or office administration e.g. Accredited Legal Secretary (ALS)

Experience
Where no formal qualification exists the build up of relevant work experience should exceed 10 years within a legal practice
Where a tertiary qualification has been obtained, this qualification needs to be supported by a minimum of 5-7 years previous working experience of which at least 2-3 years needs to have been spent in a legal secretary role within a law practice.

Competencies
Ability to read, write and spell effectively in English and Afrikaans.
Shorthand an advantage.
Ability to work in a challenging environment with a wide and varied caseload.
Sound knowledge of legal terminology (including Latin phrases), acts and rules relevant to area of practice.
Up to date knowledge of the firm’s policies and practices.
Requires advanced computer literacy skills to capture, save, retrieve, organise, scan and index documents and e-mail correspondence.
A good working knowledge of the firms document management and accounting systems e.g. e-works, Elite, File Site
To name a few.


Role Description

Key Responsibilities:
Word Processing & Filing
Invoicing & Collections
Legal Administration
General Office Support
Private Administration and
Teamwork.

Key performance measures:

Financial Measures
Collection of outstanding invoice payments measured by number of invoices issued and number of payments received within 30, 60 and 90 days.
Number of invoice payments exceeding 90 days

Customer Service Measures
Internal Client Satisfaction rating i.e. compliments and complaints
(measured through 360 feedback from practice groups serviced)

Internal Process Measures
Quality of drafted correspondence.
Deadlines met.
Accuracy of typing/ minute taking – error and return rates.
Speed of typing – words per minute.
Accuracy/ integrity of filing systems.
Accuracy of invoices prepared.
Time management - reduced overtime hours
Compliance with house templates and practice group requirements.


City: Johannesburg

Salary: R300k p.a.

Duration: Permanent