Legal Secretary ~ Corporate Commercial ~ LEGCA32190

Synopsis

Our client, a Sandton based large law firm, is looking to appoint a Legal Secretary to join their Corporate/Commercial/Financial Regulatory team.

If you are considering a change, and seeking a new challenge - this could be a great opportunity for you.


Minimum Requirements

Matriculation certificate
A relevant tertiary qualification is preferable i.e. B degree / diploma or equivalent in legal studies or legal secretarial studies, and/ or office administration e.g. Accredited Legal Secretary (ALS)
Where no formal qualification exists the build up of relevant work experience should exceed 10 years within a reputable legal practice
Where a tertiary qualification has been obtained, this qualification needs to be supported by a minimum of 5-7 years previous working experience of which at least 2-3 years needs to have been spent in a legal secretary role within a law practice
Excellent command of the English language,

Ability to work in a challenging environment with a wide and varied caseload.
Sound knowledge of legal terminology (including Latin phrases), acts and rules relevant to area of practice.
Requires advanced computer literacy skills to capture, save, retrieve, organise, scan and index documents and e-mail correspondence and exceptional knowledge of MS Office suite.
Strong dictaphone typing skills
A good working knowledge of the firms document management and accounting systems e.g. e-works, Elite, File Site
A good working knowledge of how to open matters.
A good working knowledge of billing procedures including how to process split bills and credit notes.
A good working knowledge of where and how to file court documents.


Role Description

Word Processing & Filing,
Type, check and file legal documentation & correspondence using the firm’s standard templates. This includes Dictaphone typing,
Re-format and re-phrase typed documents where necessary,
Index and paginate documents,
Scan relevant documentation into File Site under matter number,
Invoicing & Collections,
Capture and collate time units and narratives onto billing templates. This includes preparing invoices for split bills and capturing narratives onto Excel for overseas clients,
Calculate billing and conversion rates for foreign currencies where relevant,
Gather requisite FICA information from clients and/or parties responsible for invoice payments,
Check and assist Finance with account allocations in need,
Process expenses as authorised,
Legal Administration,
Open up matters for new clients on e-works and collect all the requisite client details and documentation,
Draft routine documentation and correspondence e.g. general letters and/or e-mails, on a no check basis in line with established precedents and practices,
Collate briefs to counsel,
Assist with the collation, preparation and filing of court documents,
General Office Support,
Answer and screen telephone calls, take messages and greet clients,
Schedule and confirm diary appointments as requested,
Take minutes,
Arrange conference call facilities,
Arrange catering requirements for meetings,
Private Administration,
Assist fee earners by attending to private matters on their behalf as and when there is capacity to do so.

Please apply if you meet the requirements for this position.


City: Sandton

Salary: R300 000+

Duration: Permanent