Assistant Company Secretary – Insurance – Pretoria/Centurion


Our client underwrites bank loans and offshore investments and provides export credit and foreign investment insurance cover. They are a registered short-term insurer and is regulated by the Financial Services Board.

They are looking for an Assistant Company Secretary to commence employment as soon as possible

Minimum Requirements

A minimum of three-year degree in relevant field (e.g. BCom, B Proc, LLB with courses in company law or corporate governance).
• CIS qualification will be advantageous
• Professional membership with ICSA will be an added advantage;
• A minimum of 5 years’ experience within a Company Secretarial environment;
• Experience gained and exposure to the Company Secretarial work should have be an added advantage.
• Extensive experience in minute taking is essential.
• A good understanding of Company Law and the ability to interpret written laws.
• A good understanding of the statutory requirements relating to company formations, special resolutions, board resolutions, minutes and notice of meetings will be advantageous.
• An excellent command of English, both written and verbal is a requirement of the role.
• Must be proficient in the use of MS Word and Excel
Good working knowledge of corporate governance;
• Computer literacy and excellent Microsoft Office skill;
• Excellent verbal communications, written; presentation and negotiation at all levels;
• Ability to forge relationships with other areas of the business and at all levels;
• Problem solving skills to identify issues and present creative and practical solutions;
• Excellent organizational skills, ability to prioritize assignments (Deadline orientated), and work effectively often under time pressure and with minimum supervision;
• A self-starter who shows initiative and assumes responsibility for projects
• High level of integrity; assertiveness; discretion; honesty and ethics
• A systematic work method, self-motivated and ability to work independently as well as a team oriented and to under pressure;
Extensive knowledge of business administration and 'champion' as it pertains to company secretarial duties
• Deep understanding of the Companies Act and codes of best practice for this aspect of corporate governance;
• Confidence to communicate with people at all levels and raise matters that may warrant the attention of the Board;
• High levels of literacy; numeracy and strict attention to detail
• Team oriented individual

Role Description

• Provide effective administration for all meetings (AGM, Board and Board subcommittees)
• Draft agendas, in consultation with Chairperson/s, and liaise with Directors /Committee members
To assist the Company Secretary in respect of company secretarial and ancillary services to the Corporation as required by the Companies Act, corporate regulatory framework and Corporation requirements.
• Provide input into Board / Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites
• Ensure the Collation and dispatch of board packs and support to members and invitees timeously
• Attend meetings and record accurate and professional minutes for the Company Secretary and Chairpersons scrutiny.
• Electronic recording and preservation/ safe guard of all proceedings of Board and Committees meetings;
• Prepare extracts of resolution and minutes for all Board; AGM and Committees proceedings;
• Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).
Assist Company Secretary with drafting reports to Management.
• Ensure and track timely filing of all statutory returns and forms, such as annual returns; forms for director & officers’ appointments and resignations; e.g. Register and de-register directors both on CIPC;
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC
• Provide the Corporation with advice and guidance on the Companies Act, PFMA, Corporate Governance best Practices and Principles (King IV Report), and related applicable legislation
• Review of the Governance Committees mandates;
• Effective facilitation of Board Processes i.e. Contribute to Corporate Secretariat efforts to enhance the effectiveness and functioning of the Governance committees.
• Undertake any ad hoc duties as guided by the Company Secretary.

Key Measures
• Effective shareholder’s Meeting (AGM), Board and Governance Committee’s administration;
• Accurate recording of meeting discussions and resolutions
• Up to date records, filing, etc.
• Timely dispatching of Shareholder meeting notices, Board ad Board Committees packs;
Key Interfaces
• Board
• Executives and Managers
• Various committees
• Regulatory Stakeholders,
• Shareholders

City: Pretoria / Centurion

Salary: Market Related

Duration: Full Time