Company Secretary – Banking – KZN


Our client is a reputable Investment bank in South Africa and their KwaZulu Natal Office needs a new Company Secretary / Governance Professional to provide Company Secretarial and Governance services at board level to the Group in the Financial Services Sector.

Minimum Requirements

6+ years Company Secretarial experience.

LLB or BComm Degree

CIS Qualification preferable

ACIS Accredditation

Familiar with Banking Legislation and Banking Act

Companies Act

King IV etc

Role Description

Company secretarial and statutory administration of all Financial Services local and offshore companies
Managing and co-ordinating processes for Board and Committee meetings, including the drawing up roster for meetings for forthcoming financial year and liaising with stakeholders to schedule these.
Compilation of agendas, minutes, information packs for shareholders', Board and subcommittee meetings in conjunction with the chairperson and executive head and ensuring that management submits the required reports.
Controlling and assisting with the compilation of Board/meeting packs and ensure timely distribution of the packs;
Attend meetings as required, take minutes, recording proceedings of meetings; answer queries / advise in meetings as required; and where necessary, draft action items and follow-up.
Maintain minute books and other statutory documents in accordance with the legislative requirements and best governance practices, including the maintenance of electronic registers on a company secretarial software system and submission of statutory returns to the Companies and Intellectual Property Commission, the Master of the High Court, the Financial Sector Conduct Authority and the Prudential Authority;
Assist with the maintenance and update approval framework, board charter and committee terms of reference.
Draft SARB and FSB motivations/applications and correspondence and ensure statutory compliance with the Banks Act and regulations and FSB requirements.
Assist with the compilation of the annual work plan and the Board development plan, arrangement of board inductions, the review of Board policies, charters, terms of reference and the governance framework;
Ensure compliance with applicable legislation and the governance standards within the organisation and keep abreast of and monitor the legislative developments, all applicable governance standards and provide advice to all governance structures and best corporate practice. This includes but not limited to ensuring that the organisation is compliant with the Banks Act, Companies Act, King IV, JSE Listings Requirements and all relevant legislation and regulations, in collaboration with the relevant departments.
Reviewing annual committee evaluation questionnaire and arranging relevant Board training.
Arrange and provide induction for new directors encompassing both directors’ duties and responsibilities and specific matters pertaining to the company itself and the industry in which it operates.
Maintain Statutory records, register and minutes books of director declaration of interests Register and processing of amendments thereto
Income Tax and Vat registration and assist with PAYE, EMP and SDL registrations for Financial services companies and Trusts
Assisting with the drafting of the Financial Services divisional report for input into the Group annual report.
Act as advisory to the board, committees and general staff and ensure compliance in respect of Corporate Governance, Companies Act, and King III requirements.
Review agreements drafted by external parties and attend to any secretarial actions arising from these agreements
Arranging suitable facilities-rooms, refreshments, VC, telecons.
Responsible for the safekeeping and updating of company records.
Legal administration
Provide information and technical expertise in the amendment of processes and policies and ensure alignment to Group requirements.
Monitor market and environmental trends (e.g. new governance standards)
Ensure delivery within set timelines by managing required stakeholder deliverables. Avoid penalty fees and minimise costs by ensuring timeous lodgement of required statutory documents.

Brought to you by AGC Legal Recruitment

City: Durban

Salary: 1.5 neg

Duration: Full Time