Senior Conveyancing Secretary


A prestigious commercial law firm in Pretoria is looking for a Senior Conveyancing Secretary to join their practice.

Minimum Requirements

In depth knowledge and understanding of bonds in general;
Ability to interpret bond instructions from various banks and having a full understanding of bond conditions to be complied with;
Understanding and interpreting deeds office records;
Good command of the English language;
Excellent communication skills and ability to liaise with clients in a professional and effective manner;
Excellent writing skills required for preparation of correspondence to clients, banks and linked attorneys;
Ability to work independently and to effectively manage high volumes of work;
Team player with good interpersonal skills, showing an eagerness to assist others within the department;
Typing speed of 45+ words per minute;
Meticulousness and attention to detail, managing a neat and organized work station;
Experience in transfers, bond cancellations and/or commercial bonds will be an added advantage;
Fully conversant in Microsoft Office, LexisConvey, L@W/E4 and stordoc (essential).


Matric/National Diploma or equivalent qualification;
Secretarial Diploma with excellent typing skills;
6-10 years’ experience in conveyancing environment, specifically bonds.

No EE requirments.

Role Description

Downloading instructions from banks, updating of conveyancing systems, perusal and interpretation of applicable conditions;

Performing and interpreting person-and property searches;

Opening of files and preparation of statements of account;

Contacting clients, preparation of initial correspondence to clients and transfer attorneys;

Preparation and sending of weekly reports to clients, banks and linked attorneys;

Preparing loan documents accurately and independently;

Preparing compliance packs for submission to and approval by banks;

Preparing documents for lodgement and ensuring all conditions are met and processes followed in order for matters to be registered successfully at the relevant deeds registry;

Attending to all financial aspects of transactions, including collection of costs/disbursements from clients and attending to general accounting queries;

Finalising of files including following up and delivering of security documents to banks.

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City: Pretoria

Salary: R360K - R400k

Duration: Permanent