Office Assistant – LEGLN33181

Synopsis

Our client is based in Sandton and operates within the legal industry. They are not a law firm nor are they chambers. They are currently looking for a Junior Office Assistant. Experience within legal practice would be beneficial.
Applicants must be well spoken, professional and presentable. This is strictly an EE position.


Minimum Requirements

- Matric certificate
- Proficiency in MS Word, Excel, PowerPoint and Outlook
- At least 1 – 2 years legal secretarial background
- A good typing speed
- Well-spoken in the English language
- Presentable and professional
- Own vehicle


Role Description

• Check emails and dealing with enquiries
• Answer phone and deal with all queries
• Ordering of stationary when needed
• Update Social Media pages
• Ensuring that all office equipment is in working order and arrange for services when needed
• Creating new files
• Ad hoc general secretarial duties.

Ad hoc:
• Managing of CEO’s diary
• Dealing with advertising queries and arranging for advertising to be loaded on website and sent out to members via email
• Issuing of invoices in respect of advertising and ensuring that payment is received

Organising Courses / Workshops: (Johannesburg, Cape Town and Durban)
• Collating info and drafting of course outlines
• Securing and liaising with speakers for workshop
• Receiving and processing of registration forms
• Issue invoices in respect of registrations received
• Sending of confirmation of bookings together with invoices
• Preparation of hand-out material
• Attending at venue on day of course to set up and deal with registration of delegates
• Ad hoc duties related to courses/workshops etc

Events / functions Coordination: (Johannesburg, Cape Town and Durban)
• Set up venues
• Attending to venue inspections and providing feedback
• Assisting at registration desk and to welcome delegates and guests
• Assisting with clearing venues from marketing material and décor

Website:
• Ensuring that info on website is kept up to date and relevant
• Sourcing of articles for monthly newsletter and other online updates
• Compiling newsletter and online updates


City: Sandton

Salary: 12000 c.t.c

Duration: Permanent