Trust Administrator – LEGRN32328


A boutique advisory firm who has established itself as a leading economic development solutions company and an expert B-BBEE Advisor in general as well as to the independent power producer and mining sector, are looking for a Trust Administrator to join their team.

The role requires the applicant to assist Legal Advisor in their daily duties. This will include managing the administrative function of various entities. The role would also include communication with various clients and members of rural communities.

Minimum Requirements

• Successful completion of an under graduate tertiary qualification
• 3 – 5 years work experience beneficial
• Advanced experience with Microsoft Office programs including Word, Excel and PowerPoint
• Excellent verbal and written communication skills with an excellent command of the English language
• Ability to liaise with individuals from various social and economic backgrounds
• Ability to read and interpret legal documents, including but not limited to Trust Deeds and founding documentation in respect of other forms of entities
• Fluency in IsiXhosa and Afrikaans would be beneficial
• Good general understanding of the financial management of a various entities
• Ability to draft appropriate correspondence independently
• Exposure to legal drafting would be beneficial

Role Description

• Considering and understanding the provisions of the founding documents in respect of different entities including but not limited to Trust Deeds, Memoranda of Incorporation, shareholders agreements and the like to ascertain the administrative requirements to be complied with in relation to the required frequency of meetings and the purpose thereof
• Arranging for the convening of meetings including Trustees meetings and meetings of any other interested parties as are and may be required relating to the fulfilment for the effective management and administration of as well as Arranging trustees’ meetings Arrangements will include liaising with trustees regarding their availability and meeting date/time preferences, placing bookings into calendars, booking flights and accommodation in accordance with the trustees’ preferences, arranging platters and refreshments in respect of each meeting and printing and compiling board packs
• Interaction and engagement with members of rural communities in South Africa relation to socio-economic and enterprise development programmes and plans
• Travelling to rural communities within South Africa to attend meetings and engagements with community members
• Taking Minutes. The Employee will be required to take minutes at trustees’ meetings This will include taking detailed notes during the meetings and preparing the minutes in a clear and neat typed format once the meetings have been concluded
• Managing Administrative Requests, this will include receiving emails from the trustees relating to administrative requests and executing the instructions per the scope of the email
• Answering emails and taking instructions from clients on administrative issues
• Arranging for the signing of documentation in various parts of the country (if required)
• Putting together PowerPoint presentations for meetings
• Arranging meeting amenities such as a meeting venues and catering
• Compiling detailed agendas and board packs
• Taking and preparing minutes
• Proof reading to ensure good grammar and spelling
• Following up on action points raised in meetings
• Drafting correspondence and letters on behalf of the Legal Advisor
• Managing service providers- ensuring that contracts are monitored appropriately and that issues are reported on timeously

City: Sandton

Salary: Market Related

Duration: Permanent