Role Description

Commercial Secretary - Sandton

A vacancy has arisen in the Commercial Department of one of our clients, A large International law firm, in the Banking and Finance team, for a legal secretary.

Key areas of responsibility include:

• Dictaphone and copy-typing of a wide range of documents
• Incorporating amendments to documents
• Preparing resource and client files
• General office and personal administration (including diary management, answering telephone calls and tracking messages in the absence of the professionals)
• Preparing pre-bills and billing memos (sending same to clients)
• Managing debtors with the accounts department and clients
• FICA administration: following up to ensure the FICA requirements are complete
• Filing

Requirements:

• At least 5 or more years experience as a legal secretary in a commercial department
• Excellent knowledge of MS Word programmes (more specifically MS Word 2016/Office 365 and Excel)
• Knowledge on Aderant Expert (CMS) accounting system
• Knowledge of FileSite
• Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous)
• Matric essential

Competencies:

• Must be well-organised and conscientious
• Strong communication skills (verbal and written)
• Strong administration and organisational skills in order to manage professionals practices
• Display attention to detail
• Good interpersonal skills
• Maintain high standards of confidentiality
• Honesty, reliability and punctuality
• Take initiative and be diligent
• Ability to multi-task
• Ability to work well under pressure
• Be able to work after hours on occasion
• Excellent client relationship skills
• Excellent time management skills
• Proactive and take initiative
• Neat and organised

Market Related Salary Offered

Only shortlisted candidates will be contacted

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