Senior Conveyancing Secretary (Bonds) – Sandton

Senior Conveyancing Secretary (Bonds) – Sandton

A prestigious national law firm is seeking an experienced Senior Conveyancing Secretary (Bonds) to join its high-performing Real Estate team in Johannesburg. This is an excellent opportunity for a seasoned conveyancing professional with extensive experience in commercial mortgage bonds to become part of a fast-paced, client-focused legal practice.

If you thrive under pressure, are highly organised, and have exceptional technical knowledge of conveyancing processes and South African banking security documentation, we'd like to hear from you.

Key Responsibilities

As the Senior Conveyancing Secretary, you will:

• Manage conveyancing bond files from instruction through to registration and finalisation.

• Handle commercial mortgage bond registrations and related conveyancing matters.

• Prepare, process and manage mortgage bond cancellation instructions, consents to cancel and guarantee checks.

• Draft and process standard security documentation for major South African banks.

• Assist with notarial bonds and related documentation.

• Liaise professionally with banks, clients, consultants, attorneys and all transacting parties.

• Open, maintain and close files using the firm's file management system.

• Ensure full FICA compliance on all matters.

• Coordinate diaries, meetings and practice administration.

• Oversee file archiving and records management.

• Prepare, collate and distribute legal documentation using Lexis Convey, e4 and electronic document management systems.

• Monitor billing, registration fees, trust accounting processes and outstanding disbursements.

• Follow new matter opening procedures, including conflict checks and engagement documentation.

• Support attorneys with administrative and secretarial functions while maintaining exceptional service standards.

• Ensure all work is completed accurately within strict deadlines.

Minimum Requirements

• Grade 12 (Matric).

• Secretarial Certificate or Diploma.

• 8–10 years' experience as a Conveyancing Secretary specialising in Bonds.

• Extensive experience dealing with commercial mortgage bonds.

• Strong understanding of South African conveyancing procedures.

• Experience with Lexis Convey and e4.

• Advanced Microsoft Office skills.

• Excellent English communication skills (written and verbal).

• Exceptional typing speed and accuracy.

Advantageous Experience

• Transfer registrations.

• Notarial servitudes.

• Title deed conditions.

• Notarial bonds.

Key Competencies

• Excellent organisational skills.

• Strong attention to detail.

• Ability to prioritise a high-volume workload.

• Professional client service skills.

• Strong interpersonal and communication skills.

• Excellent telephone etiquette.

• Ability to work independently and within a team.

• Proactive and solution driven.

• Able to work under pressure and meet tight registration deadlines.

• Willingness to work overtime when required.

Remuneration

Market Related Salary

Why Apply?

Join one of South Africa's leading law firms where you will work alongside highly regarded legal professionals in a collaborative and professional environment, handling sophisticated commercial property transactions for major financial institutions and corporate clients.

Interested?

If you're detail-oriented, thrive in a fast-paced legal environment, and have exceptional conveyancing expertise, we'd love to hear from you.

Brought to you by AGC Legal Recruitment

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