Senior Conveyancing Secretary - Sandton

Senior Conveyancing Secretary - Sandton

An established and reputable law firm with offices in Sandton, Cape Town and Durban is seeking an experienced Senior Conveyancing Secretary to join its Sandton office.

The successful candidate will have extensive conveyancing experience and be capable of independently managing transactions from instruction through to registration, while maintaining high standards of accuracy, client service and compliance.

Key Performance Areas

• Take full ownership of conveyancing transactions from receipt of instruction through to registration and preparation of final accounts.
• Open, maintain and manage files accurately in accordance with the firm's standards and procedures.
• Attend to miscellaneous conveyancing transactions, including township developments, consolidations and subdivisions.
• Draft and prepare documentation for residential and commercial property transfers, including supporting documentation and manual bond documentation for various financial institutions.
• Manage the financial aspects of transactions, including collection of costs and disbursements and attending to accounting queries.
• Maintain professional communication with banks, municipalities, rates consultants, estate agents, the Deeds Office, SARS and other relevant stakeholders.
• Ensure strict compliance with the requirements, procedures and processes of relevant financial institutions.
• Coordinate client appointments and attend to the signing of transfer and bond documentation, excluding affidavits.
• Prepare matters for lodgement and ensure that all requirements and conditions are met for successful registration at the relevant Deeds Registry.
• Proactively monitor transactions and follow up on outstanding requirements, queries and registration matters.
• Provide guidance, mentorship and support to junior members of the conveyancing team.
• Demonstrate a willingness to develop additional skills, including gaining exposure to and assisting with notarial transactions.

Minimum Requirements

• Matric / Grade 12 is essential.
• A Legal Secretary, Paralegal or Conveyancing qualification will be advantageous.
• Minimum 8 years' conveyancing secretarial experience, with a stable employment record.
• Proven experience in residential and commercial property transfers, including bond registrations and supporting documentation.
• Experience in commercial property transfers and commercial bonds will be beneficial.
• Proficiency in conveyancing software such as LexisConvey and/or E4.
• Ability to work independently, take initiative and follow established procedures and instructions effectively.
• Exceptional attention to detail, accuracy and commitment to quality.
• Strong organisational and time-management skills, with the ability to manage multiple transactions in a high-volume environment.
• Excellent written and verbal communication skills.
• Ability to work effectively under pressure and meet deadlines.
• Professional, reliable and proactive approach to work.
• Willingness to work overtime when reasonably required by management.

Remuneration

Market Related

Ideal Candidate

The ideal candidate is an experienced and highly organised Conveyancing Secretary who can confidently manage a busy conveyancing practice, take ownership of matters, communicate effectively with stakeholders and ensure transactions progress efficiently through to registration.

Interested?

Apply now if you meet the above requirements and are ready to take the next step in your conveyancing career.

Brought to you by AGC Legal Recruitment